How To Build a Successful Software Development Team: A Complete Guide

December 7, 2021

software development team

It takes more than simply finding the most outstanding software developers to build a successful software development team. Software engineering leaders must also ensure that their teams’ efforts align with the business objectives and keep an eye on the future so that they’re prepared to expand and tackle the issues that rapid growth creates.

Setting a good example for team members may accomplish the company’s goals and objectives, but it isn’t enough on its own. It’s essential to be intentional software engineers. They must take control of the interview process, onboarding, team building, and fundamental principles that guide their job.

In reality, developing a successful development team is often more complicated than it appears. When a team member trusts other team members’ abilities to achieve common objectives, it’s easier to be more productive. Software development project fails soon due to a lack of team and individual confidence in the project’s success.

This article will explore how to build a successful development team from scratch by learning about specific approaches and best development practices for finding the right talents and project management skills. Stay tuned!

Table of Contents

Software Development Team

A software development team is a group of individuals who work on the technical side of a project or software product. Every team member contributes to making this happen, and each should be held accountable for their efforts.

Essentially, software development teams should be self-organizing and multi-functional. Individual structured and efficient work at a personal level improves the whole development team’s performance. Team members must also work together to communicate and execute shared responsibilities.

To create this team synergy, development teams must have the following qualities in mind:

  • Groups that work together as a team are typically self-organizing, with productivity depending on group contributions
  • Teams are well-equipped and multidisciplinary; they have all of the team talents needed to carry the software product through every development process
  • The software development team as a whole is responsible for the product’s success or failure. Accountability does not reside with individual members of the development team; instead, it belongs to the entire group
agile methodology

Where Do You Start When Creating a Development Team?

Forming a successful agile software development teams structure may appear daunting at first, like any other major endeavor that entails a lot of responsibility. How do you start? How can you tell whether a Python developer or a quality assurance engineer is required? How do you look for a QA team or Python developers?

First and foremost, make a mental note of the team’s objective: address whatever problem the company faces. What is the team’s position? Is it frontend or backend development? Start forming the team as soon as you’ve identified that. Just so you have a concept of how the development process works, here are a few things to do:

  • Suppose you’re in charge of finishing or repairing complex projects started by other team members. In that case, your first step is to examine the existing code and assess any proposed modifications’ complex, high-quality systems. All you need in the beginning is backend developers and frontend developers for situations like these.
  • If you need to create test cases, you’ll have to enlist the help of a QA team. However, if you’re working on a new project from the ground up, two backend developers, two frontend developers, one QA, and one project manager should be enough.
  • Have you gotten started on the team? The next stage is to set the team’s aims and objectives since the objectives should be transparent and accessible to all your team members, including the new team member. You can do it based on the company goals and objectives and modify all team’s procedures.
software development life cycle

What Should a Good Team Strive For and How Can It Be Achieved?

Before you proceed, take a look at what makes up a successful team. Consider the following steps if you want to build a truly winning team that will assist you in reaching your goals.

Step 1: Appreciate the power of collaboration

Make sure you know your team members’ talents and that they’re given team roles and responsibilities that fit their skills.

Also, be sure that the team members understand each other’s roles and responsibilities and know how their personalities complement one another. The strength of the whole group will enable them to concentrate on the same objective and achieve it.

Step 2: Find the most suitable talents

Consider individuals who have diverse expertise and outlook to your project. The more users you have, the better your product will be at the launch, and the less time you’ll have to change or improve it.

Step 3: Learn how to delegate some of your tasks

Your task is to ensure that your team can complete their tasks. Once you’ve established objectives and standards, leave the unit to run with them. Ensure your development team has access to the tools you need them to use so they can do their jobs.

Step 4: Track the progress of your project

What’s more, when individuals are passionate about what they do, it’s all too easy to get caught up in the excitement. Your duties as a project manager are to keep track of the progress and ensure that the project stays on track. Regularly share concerns, discuss the project’s status, and provide a channel for discussions.

This way, you’ll discover perhaps the team is functioning effectively or if software development team roles need to be reassigned. However, allow the team to overcome some difficulties independently with your help. Dealing with difficulties as a group brings any team closer together and increases team members’ confidence.

Step 5: Celebrate little wins

When your team accomplishes a milestone – or, better yet, surpasses it – don’t forget to encourage the team members. This will boost team morale and motivate them to work together better. If you’re not a big fan of parties, at least schedule a meeting that appreciates those who assisted with the project’s success.

team lead

Responsibilities Of a Software Development Project Team: Maintaining Effectiveness

Creating a highly effective team is just the tip of the iceberg. Nevertheless, creating a highly efficient team is just the beginning of the development process. To accomplish this, a project manager should pay extra attention to breaking down workflows and assigning duties and responsibilities.

The team process aids in the development of member communication and interpersonal skills.

It would be great to learn about the team approach—the team process aids in developing member communication and interpersonal skills. As a result, you’ll get better results, a superior team environment, and highly committed team members.

The procedure is completed throughout the whole project development. It is made up of many inputs (a project management plan, project documentation, and many more), tools and procedures (interpersonal and team skills, incentives, assessment), and outputs (plan and document updates, change requests).

This data is used to manage the team and the project, maintain control over changes, update project papers, and organise a company and organisational process assets. To summarise, know that project managers inspire teams to fulfill their objectives and always do their best and achieve the project’s goals.

They should be able to lead, form, and manage teams. They’re in charge of putting together successful projects, such as a complicated jigsaw puzzle with all the pieces fitting together in the end. They should create a unique environment for each project that allows collaboration.

They should also be hands-on, providing feedback, rewarding success, setting challenges, and creating possibilities that assist the team in developing advance and learning. Project managers who are good at keeping team spirit and success have a set of characteristics that they can utilise to keep the team together and productive:

  • Communication that is open and effective
  • Enhancing the level of confidence among team members
  • Team-building opportunities
  • Constructive conflict management
  • Problem-solving methods that encourage group decision making and partnership
agile team

Development Team Roles: What Each Specialist Does?

It’s essential for software development specialists to precisely define their respective roles to be more effective in project development. What’s the procedure? What kind of specialist do you need in the team? In what quantities? Experts are generally exposed to Python, and it has been around the block developing a section several times.

Experts frequently employ the Agile methodology to manage operations and establish project roles. However, the Agile methodology guide describes the major essential agile software development team roles:

  • Product Owner – usually, the stakeholder
  • Scrum Master – a facilitator, a process owner who manages the team’s activities
  • Development Team – a group of an in-house team or dedicated developers that work on the project together

According to Scrum Guide, Scrum Master and the product owner are both members of the Scrum Team. But who else is on the software development team structure? Here’s all you need to know about the essential business and technology-centred roles for a software development team project:

Business Manager

Business managers are task managers of sorts. They’re in charge of ensuring that objectives are accomplished and that its success is sustainable in the long run. Business manager’s duties include signing off-key milestones, setting a project vision and strategic plan, and many more.

Product Manager

Small company teams may have the business manager fulfill the role of a product manager, but it’s critical to understand their distinctions and roles. A product manager’s job is to manage the success of a particular product rather than the company as a whole. The responsibilities of a product manager include creating and defining the product’s criteria and features.

Business Analyst

Business analyst interfaces between the technical lead and business sides of product development. The business analyst uses data to enhance procedures and generate reports. Product managers and business analysts collaborate to strengthen and document project features, in addition to a technical lead, to ensure that they have everything they need before the development process.

A business analyst may:

  • clarify project features
  • Resolve queries between the technical lead and product manager
integrated development environment

Project Manager

A project manager works in hands with business managers, but on the technical side. They ensure that the team meets its deadlines and budgets.

Technical Lead

A technical lead is a member of the development team who collaborates with the project manager and business analyst to provide a critical point of contact. They function as a moderator between the top management and software development, ensuring that the technological roadmap of the firm is followed.


Developers are the bare bones of a software development team structure. Given the importance of developers’ performance in product development and deployment, they’re putting their time to good use by doing the following:

  • creating and deploying project features
  • accessing and updating team lead and project managers regularly with project reports
common project team structure

UI/ UX Designer

From beginning to end, UI/UX designers will be hands-on. To be clear, user experience (UX) designers focus on the functionality of a software product, whereas user interface designers focus on the visual appearance or design of the product.

These designers are responsible for working with the product manager to develop a possible user experience that meets needs and the agile software development teams throughout the development process.

Quality Assurance/Product Tester

A quality assurance tester’s job is to make or break a product based on their feature expectations and feedback knowledge. The quality assurance engineer has the final say on whether or not project or product features are acceptable.

It is the responsibility of quality assurance testers to ensure that developers fulfill the criteria and conditions outlined in the specifications.

What To Look For When Creating a Development Team

Choosing the right team may be one of the most crucial decisions you’ll make while running your business. It’s more than just having individuals who work together and create your project to build the right software development team structure. Ultimately, the team you put together will determine your project’s success or failure.

Choosing the ideal team members is essential for bringing your vision to reality. When looking for a software developer, make sure you know what tasks your team will be responsible for. Who is in charge of the team? How many developers will you have onboard?

Remember that software development and collaboration can last from a few months to several years, so make sure the team you create is suitable for both the project and your company. However, when looking for talents to fill your team, the following suggestions will get you started in the right direction.

4 Things To Consider When Creating a Software Development Team

1. Critical Thinkers

Ideally, you want to hire a software development team to give you the best technical solutions and the quickest way to get there. Sometimes, this may happen when your team does not like the ideas you presented at the beginning.

But it’s possible that saying ‘no’ is more effective than agreeing to everything. It indicates an eagerness to discover the greatest possible answer rather than simply following the directions.

2. Domain Expertise

No matter how simple or complex, every software project is a complicated process that takes more than just code to complete. Your software development team structure must address business demands while also considering the final user. Look for professionals with solid professional experiences that can bring their expertise to bear when it’s most needed.

one project

3. Previous Projects

Past projects that potential team members have completed are a good indication of their work’s quality. You can see whether they worked with similar clients and how they succeeded in satisfying the project’s requirements to resolve the stated issue.

Remember to verify the references of any potential partners you’re considering. Case studies, overviews of completed projects, and all the necessary information may be found at one’s disposal to assist you in making an informed decision.

4. Sensible Pricing

High-quality work costs and the cheapest deal don’t always pay off. If you fall for the lowest price, some of the challenges you could face include poor communication, a lack of expertise, poorly written code, and lack of tests. Shoddy work might also indicate low quality.

Custom software development projects are more costly than off-the-shelf software solutions, but the benefits they provide are well worth the cost.

10 Steps to creating and maintaining a successful software development team

To run a successful software development team necessitates active involvement in all activities that are critical to its success. Here are the ten steps on how to pick IT to project members at any stage, with just one objective in mind – increase product quality:

1. Take Charge of the Hiring Process

You can guarantee that the right people apply for a position if you take charge of the recruitment process. The following are some suggested sub-steps that can help you get started on building your software development team more quickly.

Define the job, not the skills for the job

You increase the chances of hiring qualified candidates by referring to the position as a series of performance objectives rather than a long list of field-specific abilities and experiences.

During the recruitment process, make sure to describe four to five goals or objectives that may be quantified within the prospective candidate’s field of expertise. You can, however, use them as the centerpiece of your job posting/recruitment plan.

Publish listings that alienate passive candidates

Create a headline for your post that entices the right candidate’s professional interests using a catchy tagline. If the prospective employee is qualified, ask them to write a two-paragraph description of their prior project experience and accomplishments.

This approach will eliminate unqualified prospects by narrowing down your applicants to those who are genuinely qualified.

business logic

2. Hire individuals that are dedicated to their work

Find innovative, creative developers that code their projects and have a passion for creating something new just for fun. Google, for example, has a 20% policy that allows software employees to devote 20% of their time to personal projects and ideas.

According to corporate reports, the initiative boosted staff energy and enthusiasm. Find software developers who create unique projects and have passion projects purely for fun.

3. Evaluate and develop soft skills

Believe it or not, it’s usually soft skills in turn for technical abilities that determine the success of the software development team. A well-designed project necessitates more than code; however, it does need a collaborative and agile methodology team.

You need to search for soft skills and a cultural fit while hiring. Emotional intelligence is essential in a collaborative project. Relatability and communication are the foundations of cohesion.

Foster cross-silo collaboration

Cross-functional project-oriented teams have become essential for businesses that wish to stand out and stay competitive, especially in the technology industry.

Recruiters seek individuals who are suited to work together as a team. They also want individuals who aren’t afraid to propose a second opinion or overhaul software development teams.

Prioritise social skills and communication

When leading a software development team, it’s easy to focus too much on technical output at the expense of team-building and communication. Establish a clear priority for your team regarding the importance of empathy and emotional intelligence, as well as high-quality work.

To achieve this, you need to:

  • create opportunities for team members learning and teaching
  • recognise different personality types on the team and learn to leverage their strengths, and encourage them for their shortcomings
  • make time to chat
teams focus

4. Give your team the tools and a positive work atmosphere it needs

Collaborative and cross-functional teams are less important than providing the resources and environment to help your teams achieve their objectives. While your team must utilise their soft skills in the workplace, you are responsible for creating a comfortable work environment from the start.

Ignoring your software development team’s economic and mental health may result in severe burnout and high stress. You may improve your staff’s productivity by assisting them with tools and resources that will help them develop further and quicker without causing stress or mental health issues.

5. Engage others actively and communicate proactively

You must be able to communicate with your team. As a business manager, you must regularly pay attention to your software development team and their progress.

You may ask questions like:

  • What did you work on?
  • Did it come together as you expected? Why or why not?
  • What can be improved?

Additionally, be proactive and check in on individuals and teams without prompting. You’ll build meaningful connections by genuinely caring about each individual and division of the group.

such a person

6. Make an effort to enhance team communication

Communication isn’t always that simple as many people believe. If this is the case, you can do a few more things to enhance your software development team’s communication.

Define duties and goals from the start

Frequently, mistakes occur due to a lack of clarity regarding responsibilities and roles. The start of each project should be well defined, with functions and objectives specified.

During the start, you must describe the various roles and project requirements

According to the escalation overview, there should be a breakdown of detecting and fixing issues as soon as they occur. The starting point serves as a foundation for the team, but it should not be inflexible or set in stone the team can’t adapt.

Encourage questions

Encourage the team to ask questions by providing answers. Never brush aside a question or make someone feel bad for asking. Questions lead to significant clarifications, discoveries, and systematic process improvements that the team would not have recognised otherwise.

Make mistakes

Mistakes are unavoidable for those who have never used agile methodology before, and they’re an essential component of the learning process. Errors should be encouraged and openly discussed, especially at the start of a project.

Give feedback

Establish a clear communication path and check in with each team member about their thoughts and logistical input on significant changes/present circumstances. Creating a precise feedback model with the team puts everyone on an equal playing field for further growth.

software developer

7. Avoid burnout

Don’t push the team beyond their limits. Don’t overwhelm your team by putting too many projects on them simultaneously. This will inevitably result in burnout, especially if you’re working on a single long-term product or project. It’s critical to help your team members and give them as much attention as their technical skills. It’s also essential to recognise that a happy developer is a great developer.

8. Avoid adding an extra workforce for a quick fix

Do not include unnecessary team members to expedite the process. Adding more people will paradoxically slow down the project by making it seem like many small tasks. If you need to add more members, do it gradually. One or two individuals at a time should be enough to gain insight into how they’re fairing and assisting them with the project’s goals.

software architect

9. Create software that people like and enjoy using

Regardless of the technological or business demands, if users love your software, team members will be incentivised to continue improving it.

10. Consider the option of hiring remotely

Although many traditional firms would find it difficult to transition to remote work, remote outsourcing has several benefits, including:

  • Increased productivity
  • Reduced employee turnover
  • It saves money
  • Workers avoid the hassles of commuting
  • Workers save money
  • Access to global talent
hybrid team

What qualities distinguish a successful development team?

Putting together a successful developers team isn’t always easy. Furthermore, it isn’t always simple to identify a good prospect when you come across one. You must be familiar with the things you should examine. Here are a few more criteria to consider when selecting talents for your project:

Team play

In today’s business environment, the notion of a coder who works alone in splendid isolation does not reflect reality. The demands of the market and the amount of accumulated information are increasing at a tremendous rate.

Software engineers must interact effectively and listen to others’ ideas if they want their expertise to be recognised.

Today, collaborating and achieving a common goal is key to project success. Software engineers must interact effectively and listen to others’ ideas if they want their expertise to be recognised.

Responsible attitude

However, collaboration isn’t meant to be used by coworkers to take credit for each other’s accomplishments and pass the buck on their errors. Instead, each team member should feel valued and realise that the quality of their effort impacts the outcome.

Understanding the process allows them to plan, prioritize, react to unanticipated events, and overcome the challenges that come with every project. With a responsible attitude from each team members, cybersecurity practices can be discussed between managers and developers to ensure every security aspects are being discussed.

project management


A great developer is more than just a diligent worker. Proactivity entails being engaged and on the lookout for the most significant answers. Work with enthused individuals who are enthusiastic about the project and enjoy non-traditional team problems. More than just imitating other people’s ideas, such a team structure can help your product truly stand out.

Eagerness to learn

Another essential part to consider when selecting a developer is their capacity to learn new skills. This may be seen in their constant desire to learn new things and push the limits of their comfort zone.

When dealing with unfamiliar issues, project and development teams may benefit from the appropriate motivation and openness to new things.

traditional development team

The assessment of team performance

You’ve learned how to assemble a software engineering team at this point. Assuming your team is working and it’s now time to assess how effective they are. Team performance should be evaluated on the same two metrics as any other organisational effort: team results and processes.

The team’s primary goals are used to determine its results. It may be anything – from higher quality products to quicker delivery time to lower resource consumption. The way a team obtains outcomes — how effectively members resolve conflicts, exchange information, manage budgets, arrange events, and handle interpersonal relationships – is known as the team process.

If you get an insight into how well your team functions, a review will provide you with markers for later reference. However, when a team faces internal problems, it becomes even more essential to thoroughly evaluate all of its procedures.

You can use many techniques to assess your team’s processes, but benchmarking, continuous team discussions, and project debriefings are the most basic and successful methods for evaluating the team’s procedures.

As you can see, building a software development team is much like putting together a football team. Everyone knows their position on the field and understands what they want to accomplish. It’s not enough to only choose the best professionals; they must be able to fit together like jigsaw puzzle pieces.

It’s up to you to get to know each candidate so you can determine how they’ll perform together. Learn how to value collaboration and appreciate modest accomplishments on the road to attaining your big goal.

Create an exceptional development team that will be successful in this industry. Even better yet, form a group of talents who want to continue working together even after the project is completed. This will be a genuine indication that you’ve established not just a decent software development team structure but a great one.

About the author: Joe Silk -

Joseph is a Start-up Consultant, Copywriter & Business Owner with 9 years of PQE. He is extremely client-centric, able to work on a wide range of topics and deliver high-quality standards on projects of all sizes for clients all over the world. View on Linkedin